Privacy Policy

Purpose of this privacy policy

This privacy policy aims to give you information on how we collect and process your personal data during and after your relationship with us, in accordance with the General Data Protection Regulation (GDPR).

It is important that you read this privacy policy together with any other privacy policy or fair processing policy we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy policy supplements the council’s main privacy policy – www.chesterfield.gov.uk/privacy

Controller

Chesterfield Borough Council is the controller and is responsible for your personal data (collectively referred to as “we”, “us” or “our” in this privacy policy).

Processor

We enlist the services of Noonah Marketing Limited to collect and process your personal data on our behalf. The collection and processing carried out by Noonah Marketing Limited is detailed in this privacy policy.

Contact details

If you have any questions about this privacy policy, please contact dpo@chesterfield.gov.uk

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

Changes to the privacy policy and your duty to inform us of changes

We keep our privacy policy under regular review.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

The data we collect about you

Personal data means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

During our relationship with you, we may (or may instruct our Processor to) collect, use, store and transfer different kinds of personal data about you, including:

Identity data: includes first name, last name, username, title, gender and photographs.

Contact data: includes email address and telephone numbers.

Profile data: includes usernames and use of social media sites.

Marketing data: includes your preference in receiving marketing from us and your communication preferences.

We do not collect any special categories of personal data about you, nor do we collect any information about criminal convictions and offences.

If you do not provide your personal data

If you choose not to provide your personal data, we will be unable to provide you with our services or marketing material.

How is your personal data collected?

We enlist the services of our data processor to collect your personal data. Your data is collected via your direct interaction with a service provided on our behalf, such as:

  • Your use of our booking system;
  • Your use and interaction with a photobooth or other electronic equipment which takes your photograph;
  • Your use and interaction with interactive digital media, which may take your photograph and/or collect your identity, contact and marketing data.
  • Some services may permit the sharing of your identity data (photographs) to social media or microsites. Where this service is available, you will be asked to input your email address and/or telephone number for this service to be provided.

How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • Where we have obtained your consent to process your personal data in order to provide you with a service or marketing material;
  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests;
  • Where we need to comply with a legal obligation.

Purposes for which we will use your personal data

We have set out below all of the ways we envisage using your personal data, along with the lawful reason on which we rely.

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.

Activity Type of Data Lawful basis
To manage your booking Identity, Contact Consent
To take your photograph in our branded equipment Identity Consent
Provide you with a hard copy of the photograph Identity Consent
Enable you to share the photograph direct to your social media accounts Identity, Contact, Profile Consent
Provide you with a link to a microsite containing your photograph or an electronic copy of your photograph Identity, Contact, Profile Consent
Use of your photograph for our own promotional reasons and marketing on social media Identity and Marketing Consent, legitimate aim (to promote our business and brand)
Monitor the use and engagement of our services Identity, Contact, Profile and Marketing Legitimate interest (to promote our business and brand)
Provide you with marketing material Identity, Contact, Marketing Consent

 

Withdraw consent

Where we are processing your personal data solely on the basis of your consent, you are entitled to withdraw your consent to that processing at any time by contacting us on the details provided above.

Disclosures of your personal data

We may share your personal data with the parties set out below for the purposes set out above.

Third parties we have engaged to provide a service on our behalf:

For example: third party IT and technical support providers, customer relationship management systems and marketing and design companies.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specific purposes and in accordance with our instructions.

Partners

If you consent to receive marketing information from Destination Chesterfield, we will share your contact details with them for that purpose.

International transfers

We do not envisage transferring your data outside of the European Economic Area (EEA). However, if the need arises, we will ensure that a similar degree of protection is afforded to your personal data. Please contact us if you would like further information in relation to such transfers

Data security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We limit access to your personal data to those employees and third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach when we are legally required to do so.

Data retention

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for.  We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect of our relationship with you.

To determine the appropriate period for personal data, we consider the amount, nature and sensitivity of the personal data, potential risk of harm from unauthorised use or disclosure, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory and other requirements.

Your legal rights

Under certain circumstances you have rights under data protection laws in relation to your personal data.

  • Request access to your personal data. This enables you to receive a copy of the personal data we hold about you.
  • Request correction of the personal data that we hold about you.
  • Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us to continue to process it. However, we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
  • Object to processing of your personal data where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms.
  • Request restriction of processing of your personal data.
  • Request transfer of your personal data to you or a third party

Withdraw consent at any time where we are relying on your consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdrew your consent. If you withdraw your consent, we may not be able to provide certain services to you. We will advise you if this is the case at the time you withdraw your consent.

Menu